With Libeo you can organise all of your invoices– whether or not you intend to pay them on the platform.
Click on the “Pay” tab from the left-hand menu;
Select the invoice you wish to pay.
You can schedule a payment at due date or at custom date. In the former, the payment will be automatically paid on due date, whereas in the latter, you will be able to choose the date on which the payment will automatically be paid.
Pay on due date or at custom date
In the right-hand panel, click on “Pay on due date” or “Pay at custom date” if you have payment rights (1), or on “Prepare payment by due date” or “Prepare payment at custom date” if you do not have payment rights (2):
If the “Pay Now” (1)/ “Prepare payment” (2) button is displayed, it means that, at the time you want to pay the invoice, the due date has either passed or that the payment cannot be delivered on time (bank holidays, weekends, etc).
For payments at custom date, you will be asked to choose the date at which you want the funds to be received by the supplier.
Then, for both payments on due date and at custom date:
If the supplier’s sort code appears in their contact details, you can proceed to the payment or the payment’s preparation.
If the supplier’s sort code does not appear, enter it manually.
Finally, click on “Pay” or “Prepare payment”.
Once validated, the invoice will have the status “Planned”. They will automatically be triggered on due date or at the date chosen (customer date).
For prepared payments to be paid:
A user holding payment rights must get connected to his account
Go to the “Pay” tab,
Select "Approvals” on top of that tab
Pick the right invoice
Click on “Validate” to proceed with the payment execution
Once validated, the invoice will have the status “Planned”. They will automatically be triggered on due date or at the date chosen (customer date).
Tips:
You can customise the due date for each supplier so that this date is entered directly during the invoice control: https://help.libeo.io/en/articles/5880646-add-and-manage-contacts.
Increase the security of your transactions by configuring a validation code to be sent above a certain amount.
Open the right-hand menu;
Click on “Customise”;
Tick the box below “Validation code”, edit the amount and select the method for sending the code.